Stop manually juggling headcounts, guide assignments, and last-minute changes. RentalTide automates tour departure logistics so you can focus on the experience.
Set a minimum number of participants per departure. Bookings stay pending until your threshold is met, then automatically confirm - no manual follow-up needed.
Minimum: 4 participants
18 guests · Max 8 per group
Define a max group size per guide and RentalTide automatically creates sub-groups as bookings come in. Each group gets its own guide assignment - no spreadsheets required.
Attach guides, drivers, and support staff to the tour departure itself - not to individual bookings. One assignment covers every guest on that departure.
Assign a guide to the departure, not to each individual booking.
No repetitive staff assignment - save hours every week.
Staff see their full passenger list for each departure at a glance.
Swap a guide or add support staff without touching bookings.
Automation handles the routine - but you're always in control.
Sometimes you know a departure will go ahead even before the minimum is hit. Force-confirm any departure with one click — all pending bookings flip to confirmed instantly.
Don't lose revenue to arbitrary cut-off times. Enable last-minute bookings and let guests join confirmed departures right up until start time - as long as there's space.
Every feature is designed to eliminate manual work and protect your bottom line.
Minimum headcount means you never run an unprofitable departure. Cancel early or let it fill naturally.
Groups expand and split as bookings arrive - no manual intervention to reorganize.
See exactly how many guests are booked, which departures are confirmed, and which guides are assigned.
Override confirmations, swap staff, and accept late bookings without breaking the system.
Capacity limits enforce themselves at the departure and group level - even with last-minute adds.
Customers book and get confirmed automatically. Staff see clear rosters. No back-and-forth emails.
Go from manual tour management to fully automated departures in minutes.
Turn on the Tour Departures feature for any rental product in your dashboard.
Define the minimum headcount required for each departure to go ahead.
Set maximum guests per guide and let the system handle group splitting.
Attach guides and support staff to departures - done once, covers all bookings.
Join tour operators worldwide who have eliminated manual group management and increased bookings with RentalTide.